Guide to Completing a Disclosure Check

Child welfare is our number one priority and we expect all Kings Camps staff to share our commitment to safeguarding. All staff must therefore complete an enhanced disclosure check for the position. This is an essential part of the process, without which you will not be able to work and other staff may be given hours in your place until this is completed.

To get started, please click on the option below that’s relevant to you:

I have a current DBS certificate registered with the DBS Update Service

I need to apply for a new DBS check through The Kings Foundation

I am a Scottish Resident and I am a member of, or need to join the PVG Scheme with Disclosure Scotland

I have a current DBS certificate registered on the DBS Update Service

If you have a live, active registration with the Government DBS Update Service, great! We can perform an updated check online. To do so, we need:

• To have proof of your identity
• To see your original current certificate
• Your written permission to perform the update online (as it’s your personal information)

Stage 1 – Confirm who you are (Identity Check)

We have to confirm your ID in order to perform a disclosure check. As we have camps across the UK, we appreciate that not all staff can visit our Sheffield office and so we instead offer two online services, one through an app and one through a video call.

How does it work?

• Prepare three valid forms of ID (for example passport, driving license and birth certificate, for what to use, see Appendix 1 below)
• If you have one registered address (i.e. all your ID matches your current address) and a current British or Irish passport, you’ll be best using the app.
• If you have ID registered at 2 addresses (for example you are a student), you’ll need to book a video call.
• To get started, email us confirming if your ID is all registered at one address, plus 3 x forms of ID from the list below and we will signpost you to the relevant route for your ID check.
  

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  I need to apply for a new DBS check with Kings Camps

  Please follow the 3 stages below for a new disclosure application with Kings. All our DBS applications are processed by Care Check and the cost is £50 which you will need to fund. You may also choose to sign up to the DBS Update Service (£13 annual subscription) so that your DBS check may be used with future employers. More information on the update service can be found at DBS-update-service. Kings will cover the cost of an initial DBS application for Voluntary, Site and Regional Management positions.

  Stage 1 – Apply for a DBS Check

  The process should take around 20 minutes. To get a unique link to apply, please email us with your full name and date of birth. The application portal will time out after a few minutes of inactivity so you’ll need to have everything to hand.

  Before you begin, you will need:

  • 3 valid forms of ID to hand (from Appendix 1 below)
  • Your National Insurance Number
  • Your address history from the last 5 years, including student addresses (If you are a student with term time addresses you must include this information within your application. More information and guidance can be found here).
  • You must select ‘ENHANCED’ for the level of the check
  • You must declare middle names
  • On the final page, you’ll need to follow the ID checking process if you have not done so already.

  Stage 3 – Pay for your Disclosure Check

  • Your disclosure application cannot be processed until you have paid
  • To make payment, please call us on 0114 263 2155 (Mon-Fri 9am-5pm). Payment must be made via Credit or Debit card only)
  • The cost for a DBS check is £53
  • NOTE (for DBS applicants only) In addition to the costs noted above, you may also choose to sign up to the DBS Update Service (£13 annual subscription) so that your DBS check may be used with future employers. Please note you do not sign up with us or pay us for this service. More information on the update service can be found at DBS-update-service.

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  I am a Scottish Resident and I am a member of, or need to join the PVG Scheme with Disclosure Scotland

  Scotland follows the PVG Scheme for disclosure checks. This is established by the Protection of Vulnerable Groups (Scotland) Act 2007. When you undertake regulated work with children for the first time you need to join the PVG Scheme. Joining the PVG Scheme costs £59. If you have already obtained a Scheme Record from another organisation, you need to apply for a PVG scheme record update with us. This costs £18.

  Stage 1 – Apply for a PVG Scheme Record Update

  Please call 0114 263 2155 or email contractingteam@kingscamps.org to request your application form. Please state if you are applying for the first time or if you are applying for an update.

  Please note we will post the form to the address listed on your Kings Recruit profile so you must notify us of any change.

  When you have received your application form in the post please read the notes carefully and apply for your check. Please do so as efficiently as possible and post the form back to:

  Contracting Team
  Osborne House
  47 Snaithing Lane
  Sheffield
  S10 3LF

  Note: do not post back to disclosure Scotland as we need to first countersign your application once you have completed your ID check.

  • Stage 1 – Confirm who you are (Identity Check)

    We have to confirm your ID in order to perform a disclosure check. As we have camps across the UK, we appreciate that not all staff can visit our Sheffield office and so we instead offer two online services, one through an app and one through a video call.

    How does it work?

    • Prepare three valid forms of ID (for what to use, see Appendix 1 below)
    • If you have one registered address (i.e all your ID matches your current address) and a current British or Irish passport, you’ll be best using the app
    • If not, click here to send us your documents and book a video call. The meeting should take no more than 15 minutes, you’ll need a camera and your 3 x forms of ID.

  Stage 3 – Pay for your Disclosure Check

  • Your disclosure application cannot be processed until you have paid
  • To make payment, please call us on 0114 263 2155 (Mon-Fri 9am-5pm). Payment must be made via Credit or Debit card only)
  • The cost to join the PVG Scheme is £59
  • The cost for a PVG Scheme Record update is £18

  Once your ID checker has submitted your verify form and we have received your PVG application form in the post we will complete the Countersignature details and send the form to Disclosure Scotland for processing. after which, the PVG certificate will be issued to you directly in the post.

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  Appendix 1: List of Valid Identity Documents

  Three documents must be seen in order to confirm your identity. You must produce one document from Group 1, plus two other documents from either Group 1 or from Group 2.
  At least one document must confirm your current address and at least one document must confirm your date of birth. N.B: Internet generated documents are not acceptable

  If you have a valid Passport and/or a valid Driving Licence, you must select these as one and/or two of your three identity documents.

  Group 1

  • Passport
  • Driving Licence (UK) (Full or provisional) – either photocard or paper (a photo card is only valid if the individual presents it with the counterpart licence)
  • Birth Certificate (UK)

  Group 2

  • Marriage/Civil Partnership Certificate
  • Financial Statement – e.g. pension, endowment, ISA (issued within past 12 months)
  • Adoption Certificate (UK)
  • P45/P60 Statement (UK) (issued within past 12 months)
  • Bank/Building Society or Credit Card Statement (issued within past 3 months)
  • Utility Bill – electricity, gas, water, telephone (landline only) (issued within past 3 months)
  • EU National ID Card
  • Council Tax Statement (UK) (issued within past 12 months)
  • Work Permit/Visa (UK) (issued within past 12 months)
  • A document (issued within past 3 months) from Central/ Local Government/ Government Agency/ Local Authority giving entitlement (UK) e.g. from the Department for Work and Pensions, the Employment Service , Customs & Revenue, Job Centre, Job Centre Plus, Social Security.

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  Appendix 2: List of Accepted Professionals

  We accept people in the following professions to verify your ID. (Note: this list may be subject to change and may differ to the list you see on Veri-fy):

  • Barrister
  • Certified or Chartered Accountant
  • Dentist
  • Doctor
  • Legal Secretary employed by a practice registered with SRA
  • Minister of Religion
  • Nurse/ Midwife
  • Optometrist or Dispensing Optician
  • Paralegal employed by a practice registered with SRA
  • Pharmacist
  • Police Officer
  • Regulated Person in the Financial Services Sector
  • Solicitor
  • Teacher Lecturer or Head Teacher

  Stage 2 – Confirm who you are (Identity Check)

  We have to confirm your ID in order to perform a disclosure check. As we have camps across the UK, we appreciate that not all staff can visit our Sheffield office and so we instead offer two online services, one through an app and one through a video call.

  How does it work?

  • Prepare three valid forms of ID (for what to use, see Appendix 1 below)
  • If you have one registered address (i.e all your ID matches your current address) and a current British or Irish passport, you’ll be best using the app
  • If not, click here to send us your documents and book a video call. The meeting should take no more than 15 minutes, you’ll need a camera and your 3 x forms of ID.